Medication Administration Procedures

Every attempt must be made by the student’s parent and healthcare provider to have medications administered at home during non-school hours. When this is not possible a completed Authorization for Medication/Treatment Form must be provided for all medications to be administered during school hours.

  • The principal designee shall not administer medication until after they have successfully completed the Medication Administration Training.
  • School personnel may not administer medication unless the parent presents the school with a completed Authorization for Medication/Treatment Form signed by the parent and the healthcare provider.
  • Authorization for Medication/Treatment Forms are only valid for one year from the date the form was completed by the physician.  A copy must also be kept in the medication administration binder, in alphabetical order, in the health room.
  • Any changes in the type, dosage, frequency of medication administered will require a new Authorization for Medication/Treatment Form to be completed by the physician and signed by the parent. The form may be faxed to the school by the physician or parent. An original form must be obtained.
  • The Authorization for Medication/Treatment Form must be current. Place expiration date in red at the top of the form.
  • When medications are discontinued, draw a red line through the medication that is being documented on the Authorization for Medication/Treatment Form. Date and initial the form and place it in the student’s Cumulative Health Record (HRS 30401). If more than one medication is ordered on the authorization form, draw a red line through the medication being discontinued and put the date and your initials above the red line and continue to use the form for the other medications.
  • In an emergency situation an Authorization for Medication/Treatment Form can be faxed to the healthcare provider and returned by fax to the school. An original must be obtained from the healthcare provider and include parent signature within one week of obtaining the order.
  • Every time a medication is given, all designees will use the universal medication safety precautions, known as The Five Rights of Medication Administration: the right drug, the right dose, the right time, the right route and the right student.
  • Always wash hands before administering any medication.  Remember to wash your hands between students as well.
  • If there is any question concerning the medication, contact the parent, physician or pharmacy before administering the medication.
  • Medications are to be brought to the school by the student’s parent.

Rev 9/30/10

  • Medications are not to be transported on a school bus, unless the student is accompanied by trained personnel or are self-administered emergency medications i.e. inhalers for students with asthma.
  • Non-prescription (over the counter) medications must be received in the original container and labeled with the student’s name. A completed Authorization for Medication/Treatment Form must accompany each over the counter medication.
  • Prescription medication must be received in a pharmacy labeled container with the student’s name, healthcare provider’s name, pharmacy’s name and phone number, name of medication, directions concerning dosage and date of prescription.
  • School staff are not permitted to administer Narcotic medications to students at school. Contact your on-call or on-site school health personnel if you need assistance determining if a prescribed medication is classified as a narcotic.